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How to Surrender Director Identification Number

Surrendering a Director's Identification Number (DIN)

Surrendering a Director’s Identification Number (DIN) is crucial for individuals who are neither directors in any company nor designated partners in any LLP, and have no intention of taking such roles in the near future. To surrender a DIN, the holder must submit an application using Form DIR-5, along with a declaration stating that they have never been appointed as a director in any company and that the DIN has never been used to file any documents with any authority. Before deactivating the DIN, the government will verify electronic records. It is important to note that if a person has ever held a directorship in any company using the DIN, they cannot surrender it by filing Form DIR-5.

Change in the Address of Registered Office of a Company

Any company that changes its registered office must notify the Ministry within 30 days of the change. A special resolution is required if the registered office is shifted to another city within the same state. If the registered office is moved from one state to another, the company must complete certain formalities, including giving a newspaper advertisement, notifying the State Government, and obtaining an NOC.

Purpose for Surrender of DIN:

Application for surrender of DIN in E-form DIR-5 can be filed with any reason such as

  • Multiple DINs: Having more than one Director Identification Number.
  • Fraudulent DIN: Obtaining a DIN wrongfully or through fraudulent means.
  • Death: The death of the individual concerned.
  • Unsound Mind: The individual has been declared of unsound mind by a competent court.
  • Insolvency: The individual has been adjudicated as insolvent.

Seamlessly Surrender Your DIN with My File Tax :
My File Tax is a leading business platform offering comprehensive services for incorporation, compliance, advisory, and management consultancy to clients in India and abroad. Surrendering your DIN is made easy, seamless, and cost-effective with My File Tax! Besides assisting with DIN surrender, we also help entrepreneurs with Private Limited Company Registration, Public Limited Company Registration, LLP Registration, HUF formation, One Person Company setup, and other compliance needs.

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Documents Required for DIN surrender

Quick Checklist

  • Proof of Identity: The applicant must provide a valid identity proof such as a Voter ID card, Passport, Driving License, or PAN Card.
  • Proof of Residence: A proof of residence, such as an electricity bill or telephone bill, must be attached and it should be in the applicant’s name.
    • For Indian Applicants: Documents should not be older than 2 months from the date of filing the eForm.
    • For Foreign Applicants: Address proof should not be older than 1 year from the date of filing the eForm.
  • Affidavit: An affidavit including a declaration that the retained DIN will be updated with all associated CIN/LLPIN, if the user wishes to retain any DIN.

Optional Attachments

  • Court Order: If the DIN holder has been declared insolvent or of unsound mind by a competent court, a copy of the court order is required.
  • Death Certificate: A copy of the death certificate is needed in the event of the concerned individual’s death.
  • Document Translation: For documents in languages other than Hindi or English, they must be translated into Hindi or English by a professional translator. The translation must include the translator’s details (name, signature, address) and seal. For foreign nationals, a translation notarized in their home country is also acceptable.

FAQs on Change of the registered office address of Company

To surrender a DIN, file Form DIR-5 with the MCA. This form is used by individuals who wish to relinquish their DIN.

When filing Form DIR-5 to surrender your DIN, you will need to provide: Proof of identity (e.g., Voter ID card, Passport, Driving License, or PAN Card) Proof of residence (e.g., electricity bill, telephone bill) in the applicant's name

In the event of the death of a DIN holder, a copy of the death certificate must be provided to surrender the DIN.

No, as per the rules and regulations, each individual is allowed to obtain only one DIN.

Yes, a deactivated DIN can be surrendered by following the proper procedure and filing the necessary forms with the MCA.

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